Referring a Case

To refer a case, simply contact us by phone, fax or e-mail. Once you do that, we will need to deal with the following:

• Agree a date and time for the mediation
• Agree a venue
• Agree a mediation agreement
• Confirm mediation fees
• Make arrangements for mediation papers to be produced and circulated

As well as appointing Bill directly, you can also appoint him as a mediator through a number of organisations including:

• CEDR (Centre for Effective Dispute Resolution)
• In Place of Strife
• CMAP in Paris (Centre de Mediation et d'Arbitrage de Paris)

Venue

A good venue is a great asset in a mediation. When booking one, you should try to ensure:

• A meeting room large enough for all the people attending the mediation to meet in
• Separate meeting rooms for each party
• Flip charts in each room
• Refreshments throughout the day
• Confirmation that they will remain open after office hours (mediations can continue late into the evening)

We can suggest venues of you wish. You may like to try:

• The offices of one of the law firms involved
• The offices of one of the parties
• International Dispute Resolution Centre, London (www.idrc.co.uk) hire out rooms for mediations

Mediation Agreement

Please click here to download a copy of our standard form mediation agreement. Other forms of agreement can be used if the parties wish, by agreement. Please feel free to ask.

Fees and Payment Terms

Fees for mediations vary depending on the size/complexity of the dispute the number of parties. Typically, they are in the region of £2000 - £3000 per day plus VAT and expenses (divided between both/all the parties). Daily fees are for a ten hour day and hourly rates apply thereafter.

Please call or e-mail us for a firm quote.

Payment Terms

We will invoice the parties in advance for the agreed mediation time, plus anticipated preparation time. These invoices will need to be settled in advance of the mediation.

Any additional preparation and/or mediation time will be invoiced in arrears.

Cancellation charges are 50% of the anticipated mediation and preparation fees, for mediations cancelled less than 3 working days in advance.

Mediation Papers

Each party should provide, at least 7 days before the mediation:

• A case summary - this should summarise each party's case in a clear way. Ideally no more than 10 pages of A4.
• Any documents which it thinks important or relevant for understanding the dispute.

These should be sent by each party to the other, and copied to Bill. If parties can agree a joint bundle of documents, that is likely to save on preparation time.

When drafting a case summary, bear in mind what information it is critical to convey to the other party(ies) and to the mediator. It is very helpful if you can articulate both the legal arguments, and the commercial ones. You may also like to suggest any areas of discussion or negotiation which you think might prove important or fruitful in the mediation.

Confidential Submissions

If there are matters or documents which are confidential from the other party(ies), but which you would like Bill to see in advance of the mediation, please send them to us clearly marked "FOR MEDIATOR'S EYES ONLY"

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